Confessions of a Professional Organiser (Part 2)

In reality you don’t need to spend a lot of money to get organised.  The key is to think about the “hot spots” in your home.  In other words:  what are the areas that let you down in terms of staying organised?

Confession Number Two:  Systems are only as effective as the people who use them.

If you’re struggling to find things when you need them or perhaps you’re feeling overwhelmed by the accumulation of clutter around your home or office, then it’s time to have an objective look at what systems (if any) you’re using.  

If you can’t find what you want, when you need it, You’re Either Failing Your Systems – or - Your Systems Are Failing You

Let me clarify the difference and I’ll use mail as an example as it relates to both home and office situations:  

Failing Your Systems.  In this example most people already have systems in place, such as placing incoming mail and paperwork in a collection point (In Tray) but fail to go through it on a regular basis.  Before you know it, the paperwork’s overflowing and in some extreme cases bills remain unpaid.  Dr DeClutter calls this Failing Your Systems.  You either have systems in place that you don’t use effectively, or they simply aren’t maintained regularly.

If on the other hand you fall into the habit of absently placing mail on the kitchen bench or office desk - or wherever you happened to be at the time - then it would indicate you have no solid systems in place.  Realistically problems can then occur, particularly if you’re unable to find that important piece of mail or documentation when you need it.  Dr DeClutter believes Your Systems Are Failing You, mainly due to lack of solid systems that are designed to make your life easier.PHOTO CONFESSIONS II

You’ve already identified your “hot spots” from last post , so here’s a few quick tips which may help get you started with your next steps:

  • Do you need to hold a family /staff meeting to find out what areas need the most attention?
  • Have you designated places to store items, such as a tray for incoming mail and paperwork that flows into your home or office?
  • Is everyone encouraged to use the same system?
  • Is your system user friendly?

Sometimes systems may require tweaking, particularly when new.  The key is to regularly assess and identify the “hot spots” then find solutions to make life easier for you.  

It’s important to also remember that no one system fits all, it’s simply a matter of finding out what works for you.  

You may want to have a look at some versatile systems from The Container Store; the good news is they’re now shipping to Australia, such bliss!  I really like this system because you can personalise it to your own organising needs:  http://www.containerstore.com/videos/index.htm?videoId=295

Lastly, if I may ask you a quick question:  Do you believe you’re Failing Your Systems – or - Your Systems Are Failing You?  We’d also be keen to know what methods you use to stay organised, so please feel free to post your comments here.  

Next time you’ll hear more Confessions of a Professional Organiser (yes, there’s still more) and we’ll also give you some tips on how to manage systems.  

In the meantime remember with Dr DeClutter Organising Simply Is Our Business!

Comments   

+1 #3 simonepilens 2014-06-08 19:08
Hi Carol,I've done a lot of decluttering recently,with family withhelp/critic ism (that I can't /should ) be able to it myself .w're
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+1 #2 Dianne 2014-06-05 18:31
I'm definitely failing my systems, I can relate to the kitchen, as have papers piling up everywhere.
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+1 #1 Dianne 2014-06-05 13:10
So true! I definitely fall into the category of my systems failing me, thanks for the reminder.
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